We migrate teams off expensive SaaS tools onto self-hosted infrastructure they own outright. Every tool in your stack has an alternative — deployed, migrated, trained, and kept running. Fixed cost. No per-seat pricing. Ever.
Free 30-minute assessment · No sales pitch · Direct technical conversation
2–3 weeks
from assessment to live migration
Your server
your data, no vendor dependency
One retainer
covers every system we deploy
Fixed cost
no per-seat pricing as you grow
Per-seat SaaS pricing is designed to feel small early and become sticky over time. By the time the total cost is visible in a budget review, the team is too dependent on the tools to switch easily. That's not an accident.
Google Workspace, Slack, Notion, Mailchimp. All priced per seat. Every new hire adds permanently to your monthly costs. At 30 people you're spending $2,000–4,000 a month on tools you don't own and can't modify.
Every file, message, and customer record your team creates is stored in a database controlled by a company with different interests than yours. When pricing changes, your data is the leverage they hold.
Your team's workflows are built around these tools. Migrating looks complicated, risky, and time-consuming. So you renew again. The vendor knows this is how the pricing model is designed.
Most teams that try self-hosting get it working and then get stuck. The person who set it up leaves. Upgrades get skipped. Something breaks on a Friday. There was never a plan for what happens after deployment.
Hiring someone to manage your infrastructure full-time costs $80–120k per year. For most 20–50 person teams, that's solving a $3,000/month problem with a $10,000/month hire. There's a better ratio.
The Solution
TrySelfHost takes full operational responsibility for your open-source systems — from initial architecture through long-term operations. Replace costly SaaS or build the internal platforms your workflows actually need, without carrying the operational burden yourself.
We migrate your team from Google Workspace and Dropbox to self-hosted infrastructure: files, document collaboration, business email, and password management on your server with no per-user licensing.
Business email with full deliverability configuration, and campaign infrastructure that eliminates per-subscriber pricing. Your list and your sending reputation live on your server.
Team communication with end-to-end encryption, customer support inbox with no per-agent licensing, and a team VPN for secure access to everything. Your conversations stay with you.
Self-hosted workflow automation that runs unlimited executions at a fixed cost, combined with private AI infrastructure that keeps every query within your environment.
The operational layer of your business — client relationships, financial records, and project workflows — on infrastructure you own, with no per-seat pricing on the tools your team depends on daily.
Monthly updates, monitored backups, same-day incident response, and team support for every system we manage. The operational discipline that keeps self-hosted infrastructure sustainable long-term.
Use Cases
Open-source infrastructure is a practical advantage when your team reaches a scale where SaaS costs are material, and governance requirements are real. These are the most common starting points.
How It Works
We go through your current SaaS stack, what your team actually uses, and what it costs. You get a clear picture of the highest-value switches: which tools to replace first, what the migration involves, and what you can expect to save.
We design the infrastructure for your specific situation — your team size, your existing tools, your server preferences. Every decision accounts for how your team works day to day, not a generic template.
We build in a staging environment first, verify everything works with your actual data, then move to production. Your team tests the new system before anything gets switched over. No cutover until you're confident.
We migrate your data from the old platform, run a live onboarding session with your team, and provide written documentation for the things people need most. Your team should be comfortable before we hand anything over.
We take over day-to-day responsibility for everything we've deployed. Updates applied, backups verified, incidents handled, questions answered. You own the infrastructure. We keep it running.
Why TrySelfHost
Most managed services handle the initial build or the ongoing operations. Rarely both with equal discipline. We take full responsibility for the environments we build, from first deployment through long-term operation.
Every system we deploy starts with a staging environment, validated backups, and monitoring in place. These are not optional extras added later. They are part of the initial build.
We configure who can access what, what gets logged, and what happens when someone leaves the team. For a 50-person company, that discipline matters whether or not you have a compliance requirement driving it.
Every system we deploy is open-source and documented. If you ever want to bring operations in-house or switch providers, you get a complete, documented environment to hand over. No proprietary lock-in.
We don't deploy and move on. Monitoring, incident response, version upgrades, and patch management are ongoing. If something breaks at 11pm, we handle it.
Our work fits companies from 20 to 150 people: teams large enough to have a real SaaS bill and real infrastructure needs, but not large enough to justify a full-time DevOps hire.
“Running a studio built on open-source values, I wanted my infrastructure to reflect that too. The whole stack was migrated — Nextcloud and OnlyOffice for collaborating with clients on files and documents, Matrix for communication, Mailcow for our own email, Penpot for design work — all running on our own server with proper backups and ongoing support. What stood out wasn't just the technical execution. It was the care taken to understand how we actually work with clients before recommending anything. Our infrastructure now genuinely reflects how we work: open, collaborative, and fully ours.”
Founder, rootpath.studio · 2025
“We needed bulk email infrastructure that could handle over a million sends reliably without locking us into expensive SaaS pricing. The solution was a self-hosted Listmonk setup with a custom integration layer built to work with our existing email delivery pipeline. It works exactly as needed — reliable, fast, and entirely under our control. We came back for a second project shortly after.”
Verified Client
Email Campaign Infrastructure · 2026
“We were looking at Reacher for email verification but didn't want to pay for their proxy subscription on top of everything else. Instead, we got a self-hosted Reacher deployment with a custom frontend built specifically for our workflow. We're now running 250,000 to 350,000 verifications a day on infrastructure we own. The custom UI was good enough that the official Reacher team published it on GitHub. Hard to argue with that.”
Verified ClientRepeat client
Email Verification Infrastructure · 2026
Perspectives
Open-source deployments often succeed technically and fail operationally. We break down the most common failure modes and what production-ready infrastructure actually requires beyond the initial deployment.
Someone quits on a Friday. By Monday you're trying to figure out which systems they had access to. Here's how to set up access control properly — before you need it.
At 40 people, a realistic SaaS stack costs $100 per seat per month — $48,000 a year for tools you don't own. Here's where the break-even point sits, which tools are worth replacing, and what actually stops people from switching.
Next Steps
Skip the sales pitch. Book a direct, technical conversation to assess if managed open-source systems make sense for your specific governance and scaling requirements.
A 30-minute introductory call to deep-dive into your current architecture and discuss viability. No obligations.
Prefer to write out your technical requirements first? Send us an email. We typically respond within one business hour.
hello@tryselfhost.com