The per-seat cost that compounds every time you hire
Most businesses reach a point where their productivity tool costs have quietly become a significant line item. Google Workspace Business Standard is $12 per user per month. Dropbox Business is $20 per user per month. A password manager like 1Password adds another $8 per user. At 30 people, that stack costs over $12,000 per year for tools you do not own, running on servers you cannot inspect, priced to increase as your team grows.
The tools themselves are not the problem. The problem is the ownership model. Every file your team creates, every document your clients collaborate on, every password your engineering team stores. All of it lives in databases controlled by companies whose interests are not yours. When pricing changes, your data is the leverage.
What we deploy
We deploy a complete self-hosted productivity environment tailored to your team's size and workflows. File storage and sharing via Nextcloud, with desktop sync clients, mobile access, and direct sharing links that work exactly like Google Drive or Dropbox. Document and spreadsheet collaboration via OnlyOffice, integrated directly into Nextcloud so your team edits files together in real time without leaving the platform.
For password and secrets management, we deploy Vaultwarden, a self-hosted implementation of the Bitwarden protocol compatible with all Bitwarden desktop and mobile clients. Your team's passwords, SSH keys, API credentials, and secure notes live on your server, accessible only to the people you authorise.
For teams that produce technical or academic documents, we deploy Overleaf Community Edition, a self-hosted collaborative LaTeX editor. For business email, we deploy Mailcow or iRedMail with full SPF, DKIM, and DMARC configuration, so your email delivers reliably from day one.
Every component integrates with the others. Single sign-on across all tools means your team logs in once and accesses everything.
Migration from Google Workspace
We handle the full migration before you cancel anything. Google Drive files, shared drives, calendars, contacts, and email history move to the new environment in the background while your team continues working normally. We run old and new systems in parallel. Your team tests the new environment with their actual data before any cutover happens.
When the team confirms they're comfortable, we cut over. Your Google Workspace subscription cancels. The new environment is the only one. For a 20 to 50 person team this process typically takes two to three weeks from start to cutover.
Team training and ongoing support
We run a live onboarding session with your team covering the tasks they do every day and how they work in the new environment. The session is recorded for new hires. We write a short reference guide for the ten most common actions.
After migration, we apply security updates, verify backups, renew certificates, and monitor the environment under our monthly support retainer. Your team uses the tools. We keep them running.